Lancaster Royal
Grammar School

6th Form Bio-metric Permission

As of 1 September 2013 schools and sixth form colleges need to obtain written parental
consent to use pupils’ biometric data in an automated recognition system. Both parents and
any other person with parental responsibility for all pupils under the age of 18 must be
notified before using the child’s biometric data as part of an automated biometric recognition
system. The Act requires us to obtain the permission of at least one parent before
processing a child’s biometric information. It also prohibits us from processing a child’s
information if a parent withdraws his/her consent or otherwise objects. Please note that any
objection must be made to the School in writing.

We currently use biometric systems for catering services. The system works in the following
way: a logarithmical numerical value is derived from the child’s fingerprint when it is first
placed on the reading device; it is this logarithmical numerical value which is then stored.
Each time the child’s fingerprint is subsequently re-read, a logarithmical numerical value is
again generated. This is compared with the set of stored logarithmical values, uniquely
identifying the child within the population of the School if a match is found. We do not keep
an image of the fingerprint.

One of the benefits of using biometric systems instead of card readers is the avoidance of
lost cards. If we were to use card systems pupils may be inconvenienced by interruption to
services by the loss of cards. There may also be a financial implication for parents if pupils
were to lose their cards, as we may need to charge for replacements.
We have used biometric systems for many years and have not had any issues with their use.
It is only as a result of the recent Act and the requirement to obtain parental permission that
we are contacting you. Should any parent refuse to give permission for the use of their
child’s biometric data we will be obliged to provide reasonable alternative means by which
their data can be processed. This will be by the provision of a card.

However, administrationof additional systems could create an unnecessary administrative burden and incur additional
costs to the School from funds which could be used more effectively elsewhere towards
providing your child’s education.

I give permission for my child’s biometric information*